How can I access details about the LJAWF's terms and conditions?
- All information for artists about the La Jolla Art & Wine Festival (LJAWF) will be available in the 2012 Prospectus. It will be available in March 2012.
How can I apply for the 2012 Festival?
- Applications will be available through Juried Art Services.
Who are the jurors selecting the LJAWF 2012 Artists?
- The jurors will be announced in March 2012.
Who are the judges selecting the awards for LJAWF 2012?
- A panel of well-known, San Diego artists will judge the participating artists for awards including "Best Artist" within each medium and a "Best In Show"
How will I know if I'm accepted?
- All artists will be notified in July 2012 through the Juried Art Services website.
What should I do if I'm accepted?
- Upon notification of acceptance through Juried Art Services, artists must go to the La Jolla Art and Wine Festival website to get the necessary forms to secure participation in the show - click here for the 2011 Artist Participation Agreement. The 2012 Artist Participation Agreement will be available in March.
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The following items must be postmarked by July 31, 2012 at 5pm:
- online survey for booth requests
- signed contract
- copy of California State Seller's Permit
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Booth assignments will be made in early August. Payment for booths will be due August 31, 2012.
- Accepted artists should take advantage of special, discounted hotel rates offered to exhibiting artists. A list of discounted hotels will be available at the LJAWF website for artists to have ample planning time.
What should I do if I'm wait-listed?
- A Wait List is selected from the Jury's scores in each medium.
- Wait-listed artists are invited to participate as cancellations occur in their particular medium.
How will people know who I am at the festival?
- The festival program will contain a map of the street and a corresponding key connecting the booth number to your name.
- Prominently, professionally displayed booth labels will include your name, booth number, and home town.
What will be included in the registration packet?
- When you arrive for load-in you will receive a registration packet that includes the following items:
- Your festival badge (use for access to the Artists' Cove)
- A festival program
- A map of La Jolla with a listing of local restaurants
- Directions to the shuttle stop location less than one mile from LJAWF
When will I set-up?
- Load-in commences on Friday, October 12, 2012, and each artist will be assigned a specific appointment time for load-in. Exact times for load-in are determined by booth placement and will be released in late August. The booth placement list and load-in instructions will be put online when they are available.
- All tents will be set up before load-in commences and traffic flow will be closely monitored and controlled.
- All vehicles must be off the street on Saturday and Sunday morning by 9AM.
During what hours of the festival am I required to be in my tent?
- Artists are required to man their booths during the festival hours of 10:00am to 6:00pm on Saturday and Sunday, October 13th and 14th.
Where will I go if I need to rest, eat, or request equipment or a booth sitter?
- LJAWF 2012 will have an "Artists' Cove" area providing an exclusive rest and dining area for artists. Be ready to dine on homemade cookies prepared by families who attend the four public schools that benefit from this event.
- This area will have a "Cove Concierge" booth with LJAWF staff who can assist you with providing booth sitting, getting equipment, or other needs
Where will I park? How will I get to the festival?
Why do I have to rent a tent?
- LJAWF now includes a tent rental in the artist's fee. This decision was driven by two goals: improve artist load-in logistics and increase street appeal. The City of San Diego does not allow a street closure until after business hours. Providing tents that we will set up immediately after street closure facilitates a fast and efficient set up procedure for artists. Further, we feel that the high quality tents and signage will improve the street appeal of the festival, attracting larger crowds.
- LJAWF strives to host San Diego's finest artist event while maintaining what we believe to be the lowest artist participation fees for an event of this caliber in the area.
Can I embellish my booth?
- The LJAWF encourages artists' creativity in their booths. However, please note that extended signs, tables, flags, umbrellas, chairs or other items will NOT be allowed beyond your designated tent space due to fire lane regulations.
What is the Artists' Cove?
- LJAWF designates the Artists' Cove area as an exclusive space in the festival for artists. It is here that a "Cove Concierge" booth will be set up manned by LJAWF personnel to respond to artists' requests for booth sitters, equipment needs, or anything else.
- Artists will have access to the Cove area to check-in, ask questions, and rest away from the crowds.
Do you provide overnight security?
- Artists are responsible for the security of their belongings at all times.
- The festival provides 24-hour roving security the weekend of the festival
What are the fees associated with participating?
$25 Application Fee (non refundable)
- Deadline to apply: June 30, 2012 (no late applications will be accepted)
Under review Artist Exhibition Fee per 10x10 space (no additional commission charged). The Artist Exhibition Fee will be announced in March.
- Artists are provided with a standard 10x10 booth set up with a tented roof and no walls (i.e., the 500 includes the exhibition fee and a 10x10 tent)
- Equipment, pegboards, and white vinyl wall panels are available for rent from the supplier
- Artists are provided with laminated booth signage (with your name, medium, hometown, and booth number), identification badges, one pass for a booth assistant, free parking with shuttle service, booth sitters, and hotel referrals
- The festival provides 24-hour roving security the weekend of the festival
Summary of Booth Fees
- We will announce booth fee prices in March.
How can I increase my chances of being accepted?
There are a few guidelines for increasing your chances of acceptance.
- Articulate clearly in your artist statement to describe your methods, materials, and inspiration.
- Ensure that your artwork shows well in the images: clarity and detail are more important than mood lighting.
- Present a booth image that shows clearly how you arrange and organize your work in an outdoor festival. The jurors like to see the scale of your work and continuity of style.
How can I donate a piece of my artwork to your silent auction?
A donation form will be posted online and emailed to you.
Booth Information
In the interest of presenting a professional, aesthetically pleasing environment, all Artists must display their work in the tents which the Festival acquires from an outside vendor.
Each tent is 10’ x 10’. A single tent may not be shared, but two Artists may share a double or triple booth if they exhibit in 2-D and 3-D mediums (For example: Paintings on the walls and Sculpture on pedestals or tables).
Booth assignments are at the discretion of the Festival. They are generally made in the order in which the booth fees have been received, but it is essential to “balance” the show by keeping as much distance as possible from each Artist in a given media.
Equipment Rental Information
Your equipment requests (e.g., table, chair, walls, electricity) will be placed with the vendor after you submit payment for them. Please note that rentals will only be requested per your payments, not based on your online survey. So please ensure that you pay for the rentals you require.
Payment
The deadline for payment is July 31, 2012. The payments are separated between the booths and rentals. You may also pay your fees with a check and mail it to the following address:
La Jolla Art & Wine Festival
Attn: Artists' Committee
P.O. Box #2369
La Jolla, CA 92037
Load-In Assignments
After acceptance, within the payment process, Artists are offered the opportunity to load in on Friday evening or early Saturday morning.
Hotel Information
Hotel information will be available closer to the event.
Seller’s Permit and Contract
Artists must submit a copy of a California Seller’s Permit and a signed contract. They are free and available from the Franchise Tax Board. http://www.boe.ca.gov/info/reg.htm
Please submit (1) a copy of your Seller's Permit and (2) signed LJAWF Contract either via
Fax to 858.410.5596 or mail to La Jolla Art & Wine Festival
Attn: Artists' Committee
P.O. Box #2369
La Jolla, CA 92037
Email to
artists@lajollaartandwinefestival.com
Important Dates
June 30, 2012 Artist Application Deadline ($25 non-refundable fee)
July 18, 2012 Artist Notification (the artist notification was postponed to follow
the new jurying dates)
July 31, 2012 Submission Deadline for forms and fees to confirm participation
August 30, 2012 Booths and Load-In Time Confirmations Released
October 12, 2012 Artist Check-In and Load-In (by appointment only)
La Jolla Art & Wine Festival 10:00am-6:00pm
October 13, 2012 Artist Check-In and Load-In (by appointment only)
La Jolla Art & Wine Festival 10:00am-6:00pm
To view the 2011 Artist Prospectus please click here. The 2012 Prospectus will be available soon.
To view our 2010 Promotional Video please click here
If you are an established or emerging artist and have any questions about LJAWF 2012, please email Deborah Vietor, or call (858) 997-8954. Thank you! We look forward to receiving your application.
Notes For Artists at the 2012 LJAWF
- A Jury of highly accomplished members of the art community.
- The "Artists' Cove" area offering an exclusive rest facility for artists and access to a "Cove Concierge" booth to assist with booth sitting, rentals, or other artists' needs.
- Event website to feature a gallery of five digital images with each juried artist.
- A panel of judges comprised of established, San Diego artists to select award recipients for "Best In Show" and "Best In" certain mediums (as determined by the judges.)
- Award winners will be invited to exhibit in the next year’s LJAWF and will not need to apply through the Jury process.
